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Phone your office. It's handled.

A dedicated employee in your office. You just phone them. It reads you what came in, sends the replies, follows up on the invoices, sends the quote and tells the office what you decided.

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Call with CallMyDesk Call length On your phone
  1. You said: “Send Dave the quote at eighteen-five and tell him we can start Monday the 19th.”
  2. CallMyDesk said: “To Dave Ingram at Ingram Properties: the Clarence Street office remodel at eighteen thousand five hundred dollars, starting Monday, October 19. Shall I send it?”
  3. You said: “Yes.”
  4. CallMyDesk said: “Sent. It's in your audit log.”

Your day, in three calls

If you run a small company, the day is long and the admin is the part that never ends. Owner-managers tell surveys they start at about 7:52 am and finish at about 6:04 pm, that more than half of them work 41 to 70 hours a week, and that somewhere between seven and 15 of those hours go on admin. Most of it is email, and most of the email gets done late, on a phone, in the gaps.

The gaps are the point. The average American commute is about 27 minutes each way, and in 33 states you cannot hold a phone at the wheel, so a call over the car's Bluetooth is the only lawful way to use that time. Here is what three of those gaps look like with an assistant you can phone. The names are made up; the shape of the calls is not.

Monday, 7:41 am. The car, over Bluetooth, 20 minutes from the office.

Call with CallMyDesk Call length On the car's Bluetooth
  1. CallMyDesk said: “Hello, this is CallMyDesk, your AI assistant. Your PIN, please.”
  2. You: (keys in four digits)
  3. CallMyDesk said: “Thanks, Rachel. It's 7:41. You have the bank at 10 am and the Lakewood site visit at 2 pm. What can I do?”
  4. You said: “What's come in since last night? Skip the newsletters.”
  5. CallMyDesk said: “Give me a moment, I'm checking the inbox. Nineteen new since 6 pm yesterday. Three look like they matter. One: Gemma, your accountant, needs a yes on the Q3 payroll tax filing before Friday, and the final August number. Two: Kieran Walsh at Walsh Interiors asks whether you can start the Lakewood job a week early. Three: a web inquiry from a Mrs. Osei, asking for a quote on a kitchen floor. The other 16 are supplier newsletters, two invoices in and a LinkedIn digest.”
  6. You said: “Reply to Gemma: yes, approve it, and she'll have the number by Thursday.”
  7. CallMyDesk said: “Here is the reply to Gemma Hart at Hart Accounting, on her thread ‘Q3 payroll filing’. ‘Hi Gemma, yes, please go ahead and file the Q3 payroll return. You'll have the final August number from me on Thursday. Thanks, Rachel.’ Shall I send it?”
  8. You said: “Yes.”
  9. CallMyDesk said: “Sent. Kieran and Mrs. Osei?”
  10. You said: “Tell Kieran I'll call him this afternoon. Put Mrs. Osei down for a call back tomorrow.”
  11. CallMyDesk said: “Reply to Kieran Walsh: ‘Hi Kieran, I'll call you this afternoon about starting early. Rachel.’ Send it?”
  12. You said: “Yes.”
  13. CallMyDesk said: “Sent. And ‘Call Mrs. Osei about a kitchen floor quote’ is in your tasks for tomorrow. Anything else?”
  14. You said: “No, that's it.”
  15. CallMyDesk said: “Done. Two emails sent, one task added. Bye for now.”

Four minutes, hands on the wheel. The inbox is sorted before you have parked, the accountant has her answer, and the inquiry is not lost under 16 newsletters.

Thursday, 5:50 pm. The parking lot, before the drive home.

Call with CallMyDesk Call length On your phone
  1. CallMyDesk said: “Hello, this is CallMyDesk, your AI assistant. Your PIN, please.”
  2. You: (keys in four digits)
  3. CallMyDesk said: “Thanks, Rachel. Nothing left on the calendar today. What can I do?”
  4. You said: “What did I promise people this week that I haven't done?”
  5. CallMyDesk said: “Give me a moment, I'm reading your sent mail and the notes from this week's calls. Four things. One: on Monday you told Kieran Walsh you'd call him about starting Lakewood early. There's no reply from you since. Two: you promised Gemma the August number today. Nothing sent. Three: on Tuesday you said, ‘Remind me to send Dave Ingram the quote once he's agreed to the price.’ He hasn't replied yet. Four: you told Karen at the office you'd sign off on the crew's vacation schedule by Wednesday. She followed up this morning.”
  6. You said: “Draft Kieran a note confirming we can start on November 2. Don't send it, I'll check it tomorrow. Tell Gemma the number comes tomorrow morning, with apologies. Put the schedule on tomorrow's list.”
  7. CallMyDesk said: “Draft to Kieran saved, not sent. I'll read it to you when you next call. Here is the reply to Gemma Hart: ‘Hi Gemma, apologies, the August number will be with you tomorrow morning. Rachel.’ Send it?”
  8. You said: “Yes.”
  9. CallMyDesk said: “Sent. The vacation schedule is on tomorrow's list. Dave Ingram's quote is still waiting on his yes. Want me to ask about it next time you call?”
  10. You said: “Yes. Bye.”
  11. CallMyDesk said: “Will do. Bye for now.”

This is the call nobody makes, because it means opening the laptop at 6 pm and scrolling through a week of sent mail. Here it takes 90 seconds, and a draft it saves for you stays in your drafts folder until you decide.

Friday, 12:20 pm. Outside the coffee shop, after a customer said yes on the phone.

Call with CallMyDesk Call length On your phone
  1. CallMyDesk said: “Hello, this is CallMyDesk, your AI assistant. Your PIN, please.”
  2. You: (keys in four digits)
  3. CallMyDesk said: “Thanks, Rachel. You're clear until 2 pm. What can I do?”
  4. You said: “Dave agreed to eighteen-five for the Clarence Street job. Send him the quote at eighteen-five and tell him we can start Monday the 19th.”
  5. CallMyDesk said: “Give me a moment. Dave Ingram at Ingram Properties, thread ‘Clarence Street office remodel’. Here is the email. ‘Hi Dave, thank you. As agreed, the price for the Clarence Street remodel is $18,500, and we can start on Monday, October 19. The quote is good for 30 days. Rachel.’ Shall I send it?”
  6. You said: “Add ‘half on start, half on completion’, then send it.”
  7. CallMyDesk said: “Added: ‘Payment terms: half on start, half on completion.’ Sent. Anything else?”
  8. You said: “Follow up on the three invoices over 30 days. Northfield Dental, Bramble and Finch, and the Carter one. Politely.”
  9. CallMyDesk said: “Give me a moment, I'm finding them in your sent mail. Northfield Dental, invoice 1042, $3,200, sent August 28, 42 days ago. Bramble and Finch, invoice 1047, $860, sent September 2, 37 days. For Carter I have two: Carter Rentals and Paul Carter. Which one?”
  10. You said: “Carter Rentals.”
  11. CallMyDesk said: “Carter Rentals, invoice 1051, $2,150, sent September 4, 35 days. Each gets a short note along these lines: ‘A friendly reminder that invoice 1042 for $3,200, dated August 28, is now past our 30-day terms. Could you let me know when we can expect payment? Thanks, Rachel.’ Northfield Dental to Sunita in accounts payable, Bramble and Finch to Jo Bramble, Carter Rentals to Mike Carter. Send all three?”
  12. You said: “Yes.”
  13. CallMyDesk said: “Sent. Three reminders out. Shall I send Karen a note of what you agreed with Dave, so the office can book the crew for the 19th?”
  14. You said: “Yes.”
  15. CallMyDesk said: “To Karen at the office: ‘Rachel agreed $18,500 with Dave Ingram for the Clarence Street remodel. Start Monday, October 19, half on start, half on completion. Quote sent 12:24 pm today.’ Send it?”
  16. You said: “Yes.”
  17. CallMyDesk said: “Sent. Five emails today, all in your audit log. Bye for now.”

The quote went out within four minutes of Dave saying yes. The three invoice reminders went to the right people with the right amounts, without opening a laptop. And the office knows what you agreed before you have finished your coffee.

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You already call the office. Now it always picks up.

If you run the business from your cell phone and the office does the typing, you already know how this works. You call in from the truck, the job site or the showroom. Someone reads you what has come in, tells you what is on tomorrow, and sends the quote you dictate. That is the job, and it works.

CallMyDesk is that call, with one difference: the office always picks up. At 7 am before anyone is in. At 10 pm on a Sunday when the customer finally calls back with a yes. On Labor Day, from the lake. It answers the same way every time, it does not sigh, and it does not need you to repeat the background.

Nothing about the habit changes. Save one number in your cell phone and put it on the office phone's speed dial. There is no app to find, no screen to look at and nothing to update. When it answers, it says it is an AI assistant and asks for your PIN, and the PIN is what proves it is you, not the number you are calling from. Then you talk to it the way you would talk to Karen.

Your staff are not out of the loop. See the next section for how it keeps them in it. And if you would rather the office manager had her own line to it as well, the Team plan gives three people their own PIN on one account.

Everything that happens on a call, in order
Call with CallMyDesk Call length On your phone
  1. You said: “What's come in today? Anything from customers?”
  2. CallMyDesk said: “Give me a moment. Twenty-two since this morning. Two from customers. Mrs. Osei has accepted the kitchen floor quote and asks for a date. Tony at Grange Motors says the parts invoice doesn't match the packing slip and wants a call. The rest are suppliers and a zoning newsletter.”
  3. You said: “Note for the file: the Peterson job needs scaffolding first. Tell the office.”
  4. CallMyDesk said: “Noted on the Peterson job. To the office: ‘Peterson job needs scaffolding before anything else starts. From Rachel, 6:15 pm Sunday.’ Send it?”
  5. You said: “Yes.”
  6. CallMyDesk said: “Sent to the office.”

It can brief your office too.

To
Karen at the office
Subject
Note from Rachel's 12:20 pm call

Rachel agreed $18,500 with Dave Ingram for the Clarence Street remodel.

Start Monday, October 19, half on start, half on completion.

Quote sent 12:24 pm today.

The problem with running things by phone is that the people in the office find out what you decided a day later, or never. So at the end of a call it offers to send your office manager, bookkeeper or assistant a short note of what was agreed: who, what, how much, when. The note goes to the address you chose when you set up.

That means the price you agreed with a customer at 9 pm on a Sunday is in Karen's inbox before she has sat down on Monday, in your words, with the figure exactly as you said it. The crew gets booked, the invoice goes out on the right terms, and nobody has to ask you to repeat yourself.

Say "offer to brief Karen at the end of every call" once and it offers every time. We have not found another assistant that does this.

On the Team plan, your office manager can have her own PIN and see the same notes in one place. Three seats or more, billed yearly.

Full pricing and what is included

Priced like a tool, not like a person

The nearest thing to an assistant you can phone is a human one. Ten hours a month of a dedicated US virtual assistant costs about $390 on the published plans at Time etc, and $549 at Double. A full-time dedicated assistant from Athena is $3,000 to $3,600 a month, and the median US executive assistant earns $76,590 a year before benefits and payroll taxes. CallMyDesk on the Solo plan is $119 a month, with unlimited calls and texts with your assistant.

Compared Ten hours of a virtual assistant CallMyDesk Solo
Cost About $390 a month at Time etc; $549 at Double $119 a month, or $99 a month billed yearly
Time you get 10 hours a month, booked in blocks Unlimited calls and texts with your assistant, used in 30-second gaps
When Office hours, by arrangement Whenever you call: evenings, weekends, 7 am, 11 pm
Picks up When they are free On the first ring, and it says it's an AI
Knows your inbox and calendar After you forward things or share access Connected once to Microsoft 365 or Google Workspace; reads what matters when you ask
Sends on your say-so Yes, by email or message, later Yes, during the call, before you hang up
Briefs your office If you ask them to Offers at the end of every call
Also does Research, bookings, calls to suppliers, paperwork, judgment calls, anything you can explain Web research, meeting booking, drafts and replies, the brief when you call. It does not phone your customers and it does not do paperwork

If you already have a VA or an office manager, keep them. This is not a replacement for anyone; it is a dedicated employee you can phone, in addition to the people you have. The $119 is for the calls you would otherwise make to nobody: the 7:41 commute, the Sunday night, the parking lot after the meeting. A person is still better at the things that need a person.

What an executive assistant costs Compared with a virtual assistant

What it does not do

  • It does not answer your customers' calls. It answers you. If what you need is someone to pick up when customers call the office, that is a different product and we would rather say so now.

  • It does not join or record your meetings, and it never calls your prospects. It is a one-to-one call between you and your assistant. The only calls it places to anyone else are service calls you asked for on that call, such as moving a meeting, and every one of those opens by saying it is an AI assistant calling on your behalf.

  • It does not touch money. It follows up on invoices by email, from the invoices you sent. It does not look in QuickBooks, it does not take payments, and it does not make transfers. There is no way to ask it to, because there is no way for it to do it.

  • It does not call you on the Solo plan. On Solo you call it, any time, and ask for the brief. The 7:30 am call where it calls you is on the Rep plan, along with your CRM and a second inbox. It only calls and texts you because you asked it to. You say yes at signup, we text a one-time code to confirm it's your number, every call it makes to you opens with the CallMyDesk name and a number you can call back, and you can say "stop" at any time. Texts come from a toll-free number for now.

  • It does not hear perfectly. A phone line in a truck is not a microphone in a studio. When it is not sure what it heard, it asks again, and the keypad works when the line is bad.

  • Google Workspace: early access, limited places while Google reviews our app. Microsoft 365 is fully available. If your mail is on Google, join early access and we will tell you honestly where the queue is.

More questions, answered plainly

The plan most owners start on

Solo

$119a month

Or $99 a month billed yearly.

Unlimited calls and texts with your assistant

One number. One inbox and calendar, on Microsoft 365 or Google Workspace. Reads you what matters, drafts and sends replies, follows up and quotes by email, books meetings, researches the web, briefs the office, and gives you the day's brief whenever you call.

Using HubSpot, Pipedrive or Salesforce? Rep is $199 a month with your CRM, a second inbox and the morning call. Want the office on it too? Team is $179 a seat a month, billed yearly, three seats minimum.

Prices are in US dollars and exclude sales tax, which is added at checkout where your state charges it. Annual plans are billed yearly at the monthly price shown. No credits, no minute packs and no per-action fees. Unlimited calls and texts between you and your assistant for normal individual business use. To keep pricing flat for everyone we may apply fair-use limits, currently a soft ceiling of 1,000 assistant-minutes per seat per month, and we'll contact you before any limit affects your service.

Start your free trial

Two weeks free. No charge until day 15, and if you cancel in the trial you pay nothing.

Reserve a founding seat

The founding-seat deposit is $49 and is refundable in full at any time before your first invoice. Ask by email and we refund within five business days.

Full pricing and what is included

Questions owners ask

Read the FAQ
I'm not technical. What do I have to set up?

About ten minutes, once, on a web page. You sign in to Microsoft 365 or Google Workspace on their own page and check what the assistant may do, choose a four-to-six-digit PIN, and type in the office address it should send notes to. If you want it to text you a summary after a call, you check a box that says it may call and text your cell phone with an AI voice, and we text you a one-time code to confirm the number is yours. Then you save the number in your phone. If you would rather someone in the office did the set-up for you, that works too; it only needs doing once. After that it is a phone call.

Is there a limit on how much I can call it?

No. Unlimited calls and texts between you and your assistant for normal individual business use. To keep pricing flat for everyone we may apply fair-use limits, currently a soft ceiling of 1,000 assistant-minutes per seat per month, and we'll contact you before any limit affects your service. The three calls on this page add up to about ten minutes, and that was a busy week's worth of admin in one day. Call it ten times a day if that is how you work; that is what it is for. There is no balance to check and nothing to buy.

Can it see QuickBooks?

No. It works from your email and your calendar. When you ask it to follow up on invoices, it finds the invoices you sent, reads you the number, the amount and the date, and sends the reminders. You tell it which customers; it does not go looking through your books. It never takes a payment or moves money.

What stops it sending something I didn't mean?

Before anything goes, it reads back who it is going to, what it says and every number, and waits for you to say "yes" or press 1; if it has misheard a name or a figure, you say so and it corrects it. Every action, with the words you said that allowed it, is kept in your audit log, which you can have read to you on any call.

Can I speak to a real person at your company?

Yes. Send us a message and the founder replies within one business day, usually sooner. There is no call center; this is a founder-run company in early access, and we would rather you knew that. If something has gone wrong on a call, say "I want to report a problem" and it writes the problem down for us with the time and what it did.

Read more

The morning brief call

What it reads you at 7:30 am, how you set it up, and what it does when you don't pick up.

The employee you can phone.

Join early access and we will email you when a seat opens. Or phone the demo line now and ask it what is in the inbox.

See the demo

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